CERTIKIN RISK ASSESSMENT RECORD COVID-19

What are the hazards? Who might be harmed Precautions in place Additional precautions required Action by who? Action by when? Done
Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Hand Washing/Personal Hygiene
• Hand washing facilities with soap and water in place.
• Stringent and more frequent hand washing encouraged.
• Handwashing guidance posters reminding employees to wash their hands for 20 seconds.
• Drying of hands with electric driers or disposable paper towels (fabric towels removed from use).
• Gel sanitisers in any area where washing facilities not readily available, including reception area(s) (foot pumps in reception area).
• Employees and external visitors requested to use gel sanitiser when entering the building.
• Employees reminded regularly of coughing/sneezing rules/not touching face/handwashing (posters throughout the building.
• Employees encouraged to open windows to provide fresh air ventilation.
Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Cleaning/ General Hygiene

Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, reception area, photocopiers, scanners using appropriate cleaning products and methods. Records kept of cleaning routines.

Sanitising wipes provided in kitchen for individuals prior to use.

Cleaners instructed to clean/disinfect objects and surfaces that are touched regularly on a daily basis.

Disinfectant cleaning spray and wipes provided for use by employees in their work areas.

Workstations/office space assigned to individuals.

Records kept of use of meeting rooms.

Individuals wash own cups/crockery or use dishwasher and make individual hot drinks.

Employees requested to regularly clean their own areas. Shared terminals disinfected every 30 minutes. (Hygiene routines in place).

Desks cleaned on rotation at end of rotation and prior to start of next rotation if there is multiple use.

No ‘hot desking’– all desk requirements must be booked to ensure cleaning and disinfection.

Work in Production stopped to allow disinfection of machines if change of user.

Management checks on cleaning procedure.

Staff to be reminded on a daily basis of the importance of social distancing, i.e. remaining 2 metres apart as far is practicable, both in the workplace and outside of it.

Screens or barriers to desks in place when 2 metre distancing not possible or when 2 metre distances cannot be maintained.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Social Distancing (Government Guideline 1 metre+).

Staff working from home where possible.

Office staff who are not able to work from home allocated teams for rotation to ensure sufficient office space for social distancing.

Breaks staggered to ensure social distancing in canteens. Numbers limited.

Only one person in office kitchens at any one-time rule applied.

Manufacturing processes redesigned at Leeds Factory to ensure social distancing in place.

Eliminating staff crossing paths in frequented areas of the warehouse by redesigning the despatch area.

Floor tape to mark out 2 metre distances.

Restrictions on third parties entering the building(only for essential visits which are pre-arranged). Covid-19 questionnaires carried out on third parties (external visitors).

Use of phone/email or Google hangouts to communicate with colleagues, rather than face to face. Ringcentral used for meetings as far as practicable.

If an internal meeting is essential all participants maintain 2 metre separation.

Social distancing also to be adhered to in canteen area and smoking area.

Procedures in place for social distancing for dropoff and collection of goods.

Specific drop-off and transfer points for documents.

Measures in place to allow clinically extremely vulnerable employees to self-isolate and work from home if possible.

Clinically vulnerable employees advised to take extra care in observing social distancing rules where they cannot work from home.

Clear instructions on social distancing and hygiene rules provided to employees returning to the building.

Fixed teams or partners used to reduce social contact as far as practical.

Management checks to ensure social distancing is adhered to.

If social distancing is not possible, the activity must be as short as possible and face to face working avoided. Side by side or back to back work to be encouraged.

Leeds Factory (Welding Pits) where 2m distance is not viable due to welding process

Extra precautions to 1m plus rule and operatives always remain 1.4 metres apart.

Operators communicate movements to ensure social distancing maintained.

Fixed teams of two maintained as far as practicable.

Robust hygiene routines maintained.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
P.P.E.

Where Risk Assessment identifies wearing of gloves as a requirement of the job, an adequate supply of these will be provided. Staff will be instructed on how to remove gloves carefully to reduce contamination and how to dispose of them safely.

Staff reminded that wearing of gloves is not a substitute for good hand washing.

Face visors provided for First Aiders which must be used in addition to a Company provided compliant face mask when administering first aid. Face visors regularly disinfected.

Employees must wear a face covering when leaving workstations (e.g. individual desks or benches) to move into areas where others are working..

Employees working in warehouses or on the factory floor must wear a face covering if working with others or moving into areas where others are working.

Face masks or visors are provided for those who wish to use them, but staff’s own face coverings are still acceptable in accordance with government recommendations.

Face masks/coverings must be washed/replaced regularly.

Notices in place to request visitors wear face coverings.

No sharing of existing PPE e.g., gloves, goggles, or hi-vis clothing. (Visitor, or spare hi-vis clothing removed.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Symptoms of Covid-19/Covid-19 General

If anyone becomes unwell with a new continuous cough, a high temperature or loss of sense of taste or smell in the workplace they are sent home and advised to follow the government guidance on testing and self-isolating. Employees must not attend work if they or a member of their household or support bubble has Covid-19 symptoms until the person with the symptoms has a negative test result.

If a member of an employee’s household or support bubble tests positive for Covid-19 the employee must follow the Government guidance and self-isolate for 14 days.

Line managers will maintain regular contact with staff members during this time.If anyone is unsure contact the HR department for advice.

Internal communication channels and cascading of messages through line managers will be carried out regularly to reassure and support employees in a fast-changing situation.

Line managers will offer support to staff who are affected by Coronavirus or has a family member affected.

Thermometer available for temperature testing in Purchasing department. Please sanitise before and after use.

Induction meeting for staff returning from furlough/home-working.

If a member of staff or public has developed Covid-19 and were recently on our premises the management team will contact anyone who could be a contact to take the necessary measures and arrange a thorough cleaning of all neccesary areas with bleach.

In the event of an outbreak of Covid-19 with transmission in the workplace we will contact the Public Health Authority to discuss the case, identify people who have been in contact with those affected and take advice on any actions or precautions that should be taken. Thames Valley Health Protection Team 03442253861.

Employees are encouraged to cooperate with all Government Quarantine and Test and Trace requirements including recommendations to self-isolate for up to 14 days if required by Test & Trace.

Company sick pay or SSP provided if working from home is not possible. If returning from a country with a high risk of Coronavirus infection employees should quarantine for 10 days. SSP will be paid if working from home is not possible.

Employees who test positive for Covid-19 must not return to work until 10 days after the positive test and no longer have Covid-19 symptoms.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Travel/Drivers

All unnecessary/non-essential travel prohibited.

Conference calls used instead of face to face meetings.

Ample parking/bike areas to discourage use of public transport.

Drivers do not share vehicles or cabs.

On Site Lining team allocated individual vans.

Hygiene products provided in company vehicles.

Drivers instructed to maintain social distancing on customer sites and to report any social distancing or hygiene non-compliance at customer sites.

Delivery drivers allowed adequate breaks to avail of proper welfare facilities.

Managers ensure drivers have no issues with welfare facilities at customer sites.

Sales visits when requested arranged with named persons at specific times and persons advised of social distancing requirements.

Employees visiting customers provided with PPE – masks, gloves, sanitiser.

Employees must complete Covid-19 updated. Take 2 Risk Assessment for Site Visits. Employees should report Covid-19 precautions on visit reports.

Employees instructed not to proceed if social distancing is not/cannot be maintained.

Employees instructed not to travel to areas placed into lockdown or with a Covid-19 spike.

Managers communicate with companies we deliver to/from to ensure welfare facilities will be available to our drivers.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Mental Health

Mental health & wellbeing awareness promoted to staff.

Working Well from Home – online training from Oxfordshire Mind.

Mindfulness sessions promoted.

Various health and wellbeing advice initiatives.

Mental Health First Aiders available.

Access to WeCare a 24-hour GP service for all health including mental health issues for all employees.

Version 6

12th January 2021