CERTIKIN RISK ASSESSMENT RECORD COVID-19

What are the hazards? Who might be harmed Precautions in place Additional precautions required Action by who? Action by when? Done
Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Hand Washing/Personal Hygiene
• Hand washing facilities with soap and water in place.
• Stringent and more frequent hand washing encouraged.
• Handwashing guidance posters reminding employees to wash their hands for 20 seconds.
• Drying of hands with electric driers or disposable paper towels.
• Gel sanitisers in any area where washing facilities not readily available, including reception area(s) (foot pumps in reception area, staff entrances and trade desk).
• External visitors requested to use gel sanitiser when entering the building and to wear a face covering.
• Good fresh air ventilation system installed.
• Employees encouraged to open windows to provide fresh air ventilation in meeting rooms where possible e.g Peter Geekie Suite.
Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Cleaning/ General Hygiene

Sanitising products available in kitchens, meeting rooms and break out areas.

Jumbo rolls used instead of tea towels for drying crockery.

Cleaners instructed to clean/disinfect objects and surfaces that are touched regularly, on a daily basis e.g. Sky visitor screens, kitchen surfaces and desks.

Disinfectant cleaning spray and wipes provided for use by employees in their work areas.Stronger bleach cleaners for use if Covid-19 case is suspected (disposable gloves worn).

Records kept of use of meeting rooms.

Individuals wash own cups/crockery or use dishwasher and can make hot drinks for members of their team, provided strict hygiene routines including hand washing is followed.

Occasional ‘hot desking’ – all desks sanitised prior and post use.

Work in Production stopped to allow disinfection of machines if change of user.

Staff encouraged to socially distance, i.e. remaining 2 metres apart as far as is practicable, both in the workplace and outside of it.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Social Distancing (Government Guideline 1 metre+).

Staff working from home when practicable in line with Government guidelines.

Manufacturing processes redesigned at Leeds Factory to ensure social distancing in place.

Restrictions on third parties entering the building (only for visits which are pre-arranged). Covid-19 questionnaires carried out on third parties (external visitors)..

Use of phone/email or Google hangouts to communicate with colleagues, rather than face to face. Ringcentral used for meetings as far as practicable.

If an internal meeting is essential all participants maintain 2 metre separation where practicable. Alternatively, one metre separation plus wearing a face covering.

Social distancing encouraged where practicable.

Measures in place to allow clinically extremely vulnerable employees to self-isolate and work from home if possible.

Clinically vulnerable employees advised to take extra care in observing social distancing rules where they cannot work from home.

Clear instructions on Covid-19 prevention rules provided to employees joining and displayed in the building..

Fixed teams or partners used to reduce social contact as far as practical.

If social distancing is not possible, the activity must be as short as possible and face to face working avoided. Side by side or back to back work to be encouraged. Leeds Factory (Welding Pits) where 2m distance is not viable due to welding process

Extra precautions to 1m plus rule and operatives always remain 1.4 metres apart.

Operators communicate movements to ensure social distancing maintained.

Fixed teams of two maintained as far as practicable.

Robust hygiene routines maintained.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
P.P.E.

Where Risk Assessment identifies wearing of gloves as a requirement of the job, an adequate supply of these will be provided. Staff will be instructed on how to remove gloves carefully to reduce contamination and how to dispose of them safely.

Staff reminded that wearing of gloves is not a substitute for good hand washing.

Face visors provided for First Aiders which must be used in addition to a Company provided compliant face mask when administering first aid. Face visors regularly disinfected.

Employees must wear a face covering when leaving workstations (e.g. individual desks or benches) to move into areas where others are working..

Employees working in warehouses or on the factory floor must wear a face covering if working with others or moving into areas where others are working.

Face masks or visors are provided for those who wish to use them, but staff’s own face coverings are still acceptable in accordance with government recommendations.

Face masks/coverings must be washed/replaced regularly.

Notices in place to request visitors wear face coverings.

No sharing of existing PPE e.g., gloves, goggles, or hi-vis clothing. (Visitor, or spare hi-vis clothing removed.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Symptoms of Covid-19/Covid-19 General

Employees are no longer legally required to self-isolate when they have been in contact with a person who has tested positive for Covid-19 or if contacted by NHS Test and Trace, as a close contact of a positive case. This is provided that two doses of a Covid-19 vaccination have been received and the second dose was received not less than two weeks prior to the contact with the positive case (fully vaccinated)..

Employees should work from home if possible if they do come into contact with a positive case. If they cannot work from home, they must take a lateral low test each morning before attending work.

However, a PCR test must be taken to detect the virus and any variant of concern. If tested positive for Covid-19 existing rules and guidelines to self-isolate must be followed.

Employees who are not fully vaccinated must immediately self-isolate for 10 days.

However, a PCR test must be taken if employees have Covid-19 symptoms. If tested positive for Covid-19 existing rules and guidelines to self-isolate must be followed.

Line managers will maintain regular contact with staff members during this time.If anyone is unsure contact the HR department for advice.

Internal communication channels and cascading of messages through line managers will be carried out regularly to reassure and support employees in a fast-changing situation.

Line managers will offer support to staff who are affected by Coronavirus or has a family member affected.

Thermometer available for temperature testing in Purchasing department. Please sanitise before and after use.

If a member of staff or public has developed Covid-19 and were recently on our premises the management team will contact anyone who could be a contact to take the necessary measures and arrange a thorough cleaning of all necessary areas with bleach.

Employees who test positive for Covid-19 must not return to work until 10 days after the positive test and no longer have Covid-19 symptoms. Employees who are fully vaccinated can return to work at the start of day 6 if they have had two negative lateral flow tests at least one day apart (five full days of isolation)

Employees encouraged to take up offers of vaccination and booster jabs.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Travel/Drivers

All unnecessary/non-essential travel discouraged. Work related visits can be arranged (see below re sales visits)

Conference calls used instead of face to face meetings.

Ample parking/bike areas to discourage use of public transport.

Drivers do not share vehicles or cabs.

On Site Lining team allocated individual vans.

Hygiene products provided in company vehicles.

Drivers recommended to maintain social distancing on customer sites and to report any social distancing or hygiene non-compliance at customer sites.

Delivery drivers allowed adequate breaks to avail of proper welfare facilities.

Managers ensure drivers have no issues with welfare facilities at customer sites.

Sales visits should be arranged with named persons at specific times.

Employees visiting customers provided with PPE – masks, gloves, sanitiser.

Employees must complete Covid-19 updated Take 2 Risk Assessment for Site Visits. Employees should report Covid-19 precautions on visit reports.

Employees instructed to wear face coverings if social distancing is not/cannot be maintained.

Spread of Covid-19 Coronavirus • Staff
• Visitors to your premises
• Cleaners
• Contractors
• Drivers
• Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions
• Anyone else who physically comes in contact with you in relation to your business
Mental Health

Mental health & wellbeing awareness promoted to staff.

Various health and wellbeing advice initiatives, e.g. Medicash.

Mental Health First Aiders available.

Access to WeCare a 24-hour GP service for all health including mental health issues for all employees.

Version 10

January 2022